Recipes on the kiosk

The Brikly Kiosk app on the shared tablet at each site can have a Recipes screen. Whoever is on the section opens a recipe, picks how many batches they're making, ticks off each ingredient as it goes in, and follows the method for that site, without a laminated card or a phone covered in flour.

Open it from Recipes in the side bar, between Home and Allergens. Nobody needs to sign in. The screen needs CostingBrik, and an owner or admin turns it on for each tablet.

For pairing a tablet to a site, see Kiosk devices.

Needs the latest kiosk app

The Recipes screen needs the latest version of the Brikly Kiosk app. A tablet on an older version has no Recipes screen, whatever its settings, until the app is updated. The Kiosk devices card in Settings > Locations shows which app version each tablet is running.

Turning it on

Recipes start off on every tablet. To turn them on (owners and admins):

1. Go to Settings > Locations and find the Kiosk devices card.
2. Click Settings next to the tablet.
3. Under Recipes on this tablet, choose:
   • Off - no Recipes screen.
   • All recipes - every recipe that can show (see What makes a recipe show).
   • Chosen categories - tick the recipe categories this tablet shows, and Recipes with no category for recipes without one.
4. Click Save. Brikly confirms "Kiosk settings saved".

The dialog reminds you: "Staff can read these on the tablet without signing in. A recipe shows once it has method steps." With Chosen categories and nothing ticked, Save stays greyed out and the dialog says "Choose at least one category." A hidden category the tablet already shows is listed with "(hidden)" after its name.

The Recipes screen appears on the tablet within about five minutes, with nobody signed in. Each tablet has its own settings, so a kitchen tablet can show the bakes and bases while the one by the coffee machine shows only the drinks.

Turning Recipes back to Off keeps the categories you ticked and the costs setting, so turning it on again brings them back. Within about five minutes the Recipes entry leaves the tablet's side bar, and the tablet deletes its saved copy of the recipes.

If a category is deleted while the dialog is open, saving says "One of the chosen categories no longer exists. Refresh the page and try again." A tablet unpaired in the meantime says "This kiosk has been unpaired, so its settings can't be changed."

The Recipes on this tablet settings only appear for a business with CostingBrik. Without it, Settings just renames the tablet.

What staff see

The recipes home

• A Search recipes box, which finds recipes by name, ignoring capitals and accents, so "creme brulee" finds "Crème brûlée".
• A heading for each category, in name order, then Other for recipes with no category.
• A tile for each recipe, with its photo (or a plain cream tile with a chef's hat), its name and its batch note underneath, for example "One batch fills the 22 qt container". A recipe with a variation reads Name (Variation), for example "Vanilla latte (Large)".
• A small amber dot on a tile whose steps haven't been re-checked since the ingredients changed (see When the ingredients have changed).

With nothing to show yet, the screen says "No recipes to show yet. A recipe appears here once it has method steps in Brikly." A tablet shows up to 300 recipes. Past that, a line at the top says "Showing the first 300 recipes. An owner or admin can choose fewer categories for this tablet in Brikly."

A recipe

Across the top:

• Recipes, to go back, then the recipe's name.
• Its times and temperature for this site, for example "Prep 10 min · Cook 22 to 25 min · 180°C". The temperature reads as it was entered, never converted.
• The batch multiplier, with the batch note beside it.
• View allergens and Start over.

On the left:

• An amber notice, when the recipe was changed in Brikly while it was being made.
• Equipment, when the recipe lists any.
• Ingredients, with "Tap each one as you add it", grouped under the recipe's section headings. Each line has a large tick box, the ingredient's name and its amount for the chosen number of batches. When the amount is in a kitchen measure, the g or ml it stands for sits under it in grey, for example "2 pumps" over "20 ml".

On the right:

• The amber notice, when the ingredients have changed since the steps were last checked.
• Method: the numbered steps for this site, each with its photo.
• Chef's notes, when the recipe has them.

At the bottom, Previous and Next move through the recipes in the same category, in the order of the recipes home. They're greyed out at either end.

A base recipe used in the recipe is one line, at the amount this recipe uses. Its own ingredients aren't listed. If the base recipe is on the tablet too, Open beside it opens it, and Recipes brings you back. Its ticks are its own.

Each site sees its own method

A tablet shows the method for the site it's paired to: the steps for all sites plus that site's own, numbered from 1, its equipment, and its times and temperature. It matches that site's tab under Showing on the Method tab, and the recipe card printed for that site. See Steps, times and equipment per site. The ingredients are the same at every site.

The batch multiplier

Use − and + to choose from ×1 to ×10 batches. Every amount is worked out again for that many batches, so a cook making three batches of crepe batter reads the amounts for three, with no sums on the back of an order pad. It goes up in whole batches only.

At ×1, the amounts match the ingredient list beside the method on the Method tab, line for line.

Kitchen measures follow the usual rules, worked out at the new amount: "2 pumps" at ×1 reads "4 pumps" at ×2. A line shown in the ingredient's default measure goes back to g or ml once the count passes 12, so "2 pumps" at ×1 can read "200 ml" at ×10. Any line whose count doesn't come out even at that size shows in g or ml too.

Ticking off ingredients

Tap anywhere on an ingredient's line to tick it. The tick fills in and the line dims, so it's clear what has gone in. Tap it again to untick it.

Each recipe keeps its own ticks and multiplier while staff move between Home, Allergens and Recipes, open another recipe, or sign in to clock in. Changing the multiplier keeps the ticks.

Ticks stay on the tablet. Nothing is saved in Brikly, and there's no record of who made what. They clear:

• for one recipe, with Start over, which keeps the multiplier (it's greyed out while there's nothing to clear);
• for one recipe, when it's changed in Brikly, for example an amount or a step. The multiplier stays (see A recipe changed while it's being made). A price change, a new photo, or a change to the tablet's categories never clears them;
• for one recipe, when it's opened after 45 minutes with no tick, multiplier change or Start over on it, wherever the tablet sat in the meantime (on Home or Allergens, say). Its multiplier goes back to ×1 too, so a half-ticked recipe never greets the next person;
• for every recipe, when a Recipes screen is left untouched for 45 minutes. The multipliers go back to ×1 and the tablet returns to its home screen;
• for every recipe, when the app is closed or the tablet restarts, and when the tablet is unpaired.

A recipe changed while it's being made

If someone changes a recipe in Brikly while a cook has lines ticked on the tablet, the tablet clears that recipe's ticks when it next checks, because the lines they stood for may have changed. The multiplier stays. An amber notice at the top of the ingredients says why:

This recipe was changed in Brikly while you were making it, so your ticks were cleared. Check what you've already added.

The notice stays if the cook goes to another screen and comes back, and goes when they tick a line or tap Start over. With nothing ticked, nothing is lost, so there's no notice.

Signing in at the tablet

Anyone can read recipes without signing in. If someone signs in (to clock in, say) and then goes back to a recipe, the kiosk still signs them out after 60 seconds without a touch, but the recipe stays on screen with its ticks and where they'd scrolled to. Tapping Sign out in the "Signed in as" bar at the top of a recipe does the same. On every other screen, signing out goes back to the home screen as usual.

When the internet drops

The tablet keeps a copy of the recipes it last loaded. It checks for changes each time a Recipes screen is opened (unless it checked less than a minute before), and every five minutes while one is open.

If it can't reach Brikly, it shows the saved copy with a notice at the top:

Offline: showing recipes from 10:42

The time is when the tablet last got the recipes from Brikly, with the date first if it wasn't today ("4 Nov, 10:42"). With costs on, the notice reads "Offline: showing recipes and costs from 10:42", because the costs are as they were then. The notice goes once the tablet is back online and has checked again.

• A tablet restarted while offline still opens its saved recipes, though the ticks don't survive the restart.
• Photos the tablet has already shown still show offline. A recipe photo it has never loaded shows the plain cream tile instead, and a step photo is left out.
• With no saved copy, the screen says "Recipes couldn't be loaded. Check the tablet's internet connection." with Try again.

The saved copy is deleted when the tablet is unpaired, when Recipes is turned off for it, and when the business no longer has CostingBrik.

Costs on the tablet

Costs are off unless you turn them on, tablet by tablet. Once Recipes on this tablet isn't Off, the dialog has a Show costs on this tablet switch, with a warning:

Anyone using this tablet will see ingredient costs, cost per item, price and margin. They're live, so they change when supplier prices do.

With it on, each recipe shows a line under the multiplier, for example:

Batch £7.74 · Per item £0.30 · Price £4.20 · Margin 91%

• Batch follows the multiplier.
• The figures are the ones on the recipe page: dine-in, ingredients plus packaging, no labour. See Recipe costing.
• Each ingredient's cost sits in the grey line under its amount, for example "20 ml · £0.42", for the chosen number of batches.
• A figure Brikly doesn't have reads "–". A recipe with no selling price shows "Price –" and "Margin –".
• When some ingredients have no supplier price yet, a small amber line says "Some ingredients have no cost yet, so the cost is lower than it should be."
• Money is in your business's currency.

The costs are live because they come from Brikly, where every invoice keeps them current: the tablet picks up the latest figures on its next check, within about five minutes while a recipe is open. A price change never clears anyone's ticks. The printed recipe card stays cost-free for the opposite reason: a card on the wall can't update, so a price on it is only true until the next delivery.

Anyone at the tablet sees the costs, signed in or not. Leave the switch off on a tablet guests can see, or where you'd rather the team didn't read your margins. Turn it off and, within about five minutes, no cost, price or margin shows anywhere on that tablet. A tablet that's offline at the time keeps the costs in its saved copy until it's back online.

When the ingredients have changed

If a recipe's method is flagged to check because its ingredients changed after the steps were last checked (see Checking a method when the ingredients change), the recipe still shows on the tablet, with its steps under an amber notice:

The ingredients changed after these steps were last checked on 4 Nov. The amounts here are up to date, but the steps may not be.

If Brikly has no date for the last check, it reads "The ingredients changed after these steps were last checked. The amounts here are up to date, but the steps may not be." The recipe's tile carries a small amber dot as well.

The ingredients and amounts on the tablet are always the current ones. Once you've checked the method on the web (Mark as checked, or edit it and Save method), the notice and the dot go on the tablet's next check.

What makes a recipe show

A recipe shows on a tablet when all of these are true:

• It has at least one method step that shows at the tablet's site: a step for all sites, or one set to that site. Equipment, times or notes on their own aren't enough, and a recipe whose only steps are set to another site doesn't show there.
• It isn't archived.
• It's available at the tablet's site: set to all locations, or with that site among its selected locations (the recipe's Locations setting).
• It's in the tablet's choice: any recipe with All recipes; with Chosen categories, one in a ticked category, or with no category when Recipes with no category is ticked.

Base recipes show like any other recipe once they have steps. The recipes built for till modifiers in the Modifier Mapper, and the sample recipes from guided setup, never show.

A change in Brikly reaches the tablet the next time a Recipes screen is opened (a minute or more after its last check), or within five minutes while one is open. A recipe that leaves the tablet while it's open says "This recipe isn't on this tablet any more."

What's not on the tablet

• Suppliers, pack sizes, invoices and labour. None of these are sent to the tablet, whether or not costs are on.
• An allergen list on the recipe. Use View allergens (below).
• A base recipe's own ingredients inside the recipe that uses it. Open it, if it's on the tablet.
• Editing. Recipes are changed in Brikly on the web.
• A prep log. Ticks are a working aid, kept on the tablet only.

View allergens

View allergens at the top of a recipe opens the same details drawer as the Allergens screen, for that recipe: each allergen with the ingredients it comes from. It's there when the Allergens screen is (a business with SafetyBrik and the allergen matrix on). The Leave out chips on the Allergens screen never apply here: the drawer always shows every allergen the recipe has.

A base recipe that isn't sold isn't on the allergen matrix, so the drawer works its allergens out from the recipe's own ingredients. It shows the amber "Allergens not fully known. Ask the kitchen." while they load, if they can't be loaded, if any ingredient (including one inside a base recipe it uses) has no allergen declaration yet, or if the recipe has no ingredients. Once everything in it is declared, the warning goes.

If the tablet can't reach the allergen matrix at all (it's offline, say), the drawer still opens, with the same amber warning. It never shows a list that reads as complete when it might not be. A recipe with no ingredients always gets the warning.

If recipes aren't available

If the business no longer has CostingBrik, a recipe screen says "Recipes aren't available on this tablet. Ask your manager." and the Recipes entry leaves the side bar. If Recipes has been turned off for the tablet, it says "Recipes are turned off on this tablet. Ask your manager." Either way, the tablet deletes its saved copy.

Who can do what

Action	Who
Read recipes on the tablet	Anyone at the tablet, no sign-in needed
Choose a tablet's recipes, or turn its costs on or off	Owners and admins, in Settings > Locations
Change a recipe, its method or its photos	Owners, admins and members, on the web

Related

• Method and recipe cards - writing the steps, per-site methods and the printed card.
• Kitchen measures - "2 pumps" and how counts are worked out.
• Kiosk devices - pairing, renaming and unpairing tablets.
• Allergens on the kiosk - the Allergens screen and its details drawer.