Auto-adding ingredients
The slowest part of getting value from an invoice is the first time you meet a new ingredient: tidying up the messy line name, splitting out the brand, filling in the pack size and confirming the supplier before you can add it. Brikly can do that groundwork for you.
When you upload an invoice, Brikly reads each unmatched line, cleans up the name, and - where the line is clearly complete and unambiguous - adds the ingredient to your library automatically. Everything it adds is flagged for a quick review, and undoing anything is one tap.
What Brikly cleans up
A raw supplier line often looks like CL Unsmoked R/L Back Bacon 2x2.5kg. Brikly
turns that into:
- Ingredient name:
Unsmoked Back Bacon- the brand, supplier codes and pack sizes stripped out. - Brand:
CL- kept separately on the supplier record, so one ingredient can carry several brands.
It always keeps the words that make an ingredient distinct. Salted Butter and
Unsalted Butter stay separate - Brikly never collapses them into Butter. When
it is not sure whether a word is noise or a real descriptor, it keeps the word and
leaves the line for you to confirm rather than guessing.
When Brikly adds an ingredient for you
Brikly only auto-adds a line when it is confident and the data is complete. A line is auto-added when:
- the measurement details are present (pack size, unit size, unit of measure and a price above zero), and
- the unit is one it can cost from (kg, g, l, ml or each), and
- the supplier is confirmed, and
- the cleaned name is high-confidence.
Anything that does not clear that bar is not added. Instead, Brikly pre-fills the review screen with its suggested name and brand, so adding it yourself is a quick confirm rather than a retype. This is why supermarket receipts, which usually lack measurement details, are always left for you to complete.
If two lines on the same invoice clean up to the same ingredient, Brikly adds it once and files both supplier packs underneath it.
New suppliers
Most new ingredients arrive on the very first invoice from a brand-new supplier. When Brikly can't find a plausible existing supplier for an invoice, it creates the supplier for you so the ingredients can be added straight away. The new supplier is shown to you the moment you open the invoice, and renaming it or swapping it for an existing supplier is a tap away.
Reviewing what was added
Auto-added lines carry a clear Auto-added - review badge, with the cleaned name,
the brand, and a short note of what was removed (for example removed: CL, R/L, 2kg).
When you open an invoice that had anything auto-added, a review panel opens automatically so you can check the whole batch in one place:
- New supplier (if one was created): keep it, rename it, or use an existing supplier instead.
- Added ingredients: each cleaned name and brand, with Undo and Edit on every line.
Undo removes the ingredient, its supplier pack, the price history and the stock delivery, and puts the line back to unmatched (keeping the suggested name so you can add it manually if you prefer). Edit opens the ingredient pre-filled so you can adjust the name, brand or measurements.
Auto-added ingredients are live straight away - they appear in costing, price history and stock. Review is undo-after-the-fact, not a holding pen, so an invoice with anything auto-added always shows up in your review queue until you have looked at it.
If you have already used a freshly auto-added ingredient in a recipe, Undo is blocked so it can't break the recipe. Use Edit to correct it instead.
Turning it off
Auto-adding is on by default. To turn it off, go to Settings and switch off Automatically add ingredients & suppliers from invoices. You can also turn it off from the review panel footer.
With it off, Brikly still cleans up the names and pre-fills your review screen with its suggestions - it simply won't add anything to your library without you confirming. Existing auto-added ingredients stay put; you can always Undo them individually.