Skip to main content

New Supplier Verification

The first time a supplier sends you an invoice for an ingredient you already buy from someone else, Brikly often needs your help confirming the pack size. This is most common with supermarket receipts (Tesco, Morrisons, Sainsbury's) where the printed receipt rarely shows pack weights or volumes. Rather than guessing, Brikly asks you to verify the details before saving.

This page explains when the verification flow appears, what each field means, and what happens after you save.

When the verification appears​

You will see a calm blue First invoice from {supplier}, confirm pack size banner on a line item when all of the following are true:

  • The line item has been matched to an existing ingredient in your account.
  • This is the first time you have received this ingredient from this particular supplier.
  • The invoice does not contain reliable measurement information for the line (e.g. the receipt just says "M SULTANAS £3.90" with no pack weight).

If any of those conditions are not met, you will see a different alert instead - typically the Missing Fields prompt described in Reviewing Line Items.

info

Wholesale invoices from suppliers like Bidfood, Brakes, or BFP almost always include pack measurements on the document, so they bypass this flow entirely. Verification is mostly something you will see for supermarket and convenience-store receipts used as backup or one-off suppliers.

Why this matters​

Without verification, Brikly would have to guess what pack size the new supplier sells. The closest information available is what your existing supplier sells, but that is often a wholesale-shaped pack (12.5 kg sacks, for example) which a supermarket would never sell. Saving that guess as fact would inflate your "cheapest unit cost" calculations and produce misleading variance warnings on every future invoice from that supplier.

Asking you to confirm once is cheaper than cleaning up bad data later.

Opening the verification modal​

Click Verify supplier on the banner to open the verification modal. The modal title reads Verify the details below before saving. This data will be used for future cost tracking.

The modal pre-fills with the pack details from your existing supplier as a starting point. Treat these as a hint, not a fact - the new supplier almost certainly sells a different size.

Field-by-field guide​

Invoice description and pack price​

Read-only summary at the top of the modal showing the line description from the receipt and the price you paid. Use these as a reference while you fill in the other fields.

Brand​

Optional. Useful for own-brand supermarket lines (e.g. "M" for Morrisons own-brand, "Tesco Finest"). Leave blank if the brand is not on the receipt.

Items per Pack​

How many individual items come in one pack. For most retail products this is 1. For multipacks (e.g. "6 x 415 g cans"), enter the number of items - so 6 for a six-pack of beans.

Size per Item​

The size of each individual item in the unit you choose below.

ExampleSize per ItemUnit of Measure
1 kg sultanas pack1kg
500 g flour bag500g
2 litre milk2l
415 g tinned tomatoes (single tin)415g

Unit of Measure​

Choose the unit that matches what is printed on the pack. The dropdown contains:

  • Weight - kg, g
  • Volume - l, ml
  • Count - each, unit (use these only for items sold by the piece, like single eggs or whole fruit)
tip

If the supermarket pack is sold by weight or volume (kg, g, l, ml), the Conversion section will not appear in the modal - the size you entered already captures everything Brikly needs.

Conversion (count-based items only)​

This optional section only appears when you choose each or unit for Unit of Measure. It lets you record the weight or volume of a single item - for example, telling Brikly that one large egg weighs 55 g.

You will not see this section for kg, g, l, or ml products. The size you entered above is sufficient and Brikly handles the conversion automatically.

Volume-Weight Conversion (density)​

Optional. Only relevant when an ingredient is sold by weight but used by volume in your recipes (e.g. flour bought by the kilogram but measured by the millilitre in a recipe). Enter the density in kg per litre. You can leave this blank for now and add it later from the ingredient's settings.

Packs per Case​

How many packs come in a case if the invoice is for a case rather than individual packs. Defaults to 1 for retail receipts.

Marking as a one-off supplier​

Below the form there is an option to mark the supplier as a one-off supplier for this ingredient. Tick this if you only buy from this supplier in specific situations, for example when your main supplier is out of stock, on a short-dated clearance buy, or for a one-time promotional offer, and you do not want every future invoice from them to trigger price-change reviews.

For full details on how one-off supplier patterns work, see One-off Suppliers.

What happens when you save​

Saving the modal:

  1. Creates a supplier-specific record for this ingredient with the measurements you confirmed.
  2. Records the price from the invoice as the first entry in this supplier's price history for this ingredient.
  3. Marks the data as user-verified - the highest confidence level.
  4. Clears the verification banner from the line item.

The next invoice from the same supplier for the same ingredient will be matched and priced automatically without prompting you again, unless the pack size on that future invoice differs from what you confirmed.

info

Verifying a new supplier does not change which supplier is your preferred one. Your existing supplier remains the default for recipe costings unless you explicitly switch.

Re-uploading after deleting an invoice​

If you delete an invoice, any supplier records that were created solely from that invoice (with no other price history) are also removed. This means you can safely delete and re-upload a receipt without leaving a half-configured supplier record behind.

note

Supplier records that have at least one other invoice in their history are kept when an earlier invoice is deleted. Brikly only removes records that were entirely dependent on the deleted invoice.

Frequently asked questions​

Why does Morrisons sultanas show up next to my BFP sultanas?​

Both suppliers are linked to the same ingredient in your account so you can compare prices. Each supplier keeps its own pack size, so it is fine for one to sell 1 kg packs and the other to sell 12.5 kg sacks - they are tracked independently.

What if I do not know the exact pack size?​

Make your best guess based on what the receipt shows or what you brought home. You can edit the supplier's pack size later from the ingredient page. If you change it, future invoices from that supplier will use the corrected size.

What if the receipt actually does include the pack size and Brikly missed it?​

Click Edit on the line item before opening the verification modal and correct the extracted unit size and unit of measure. Once the line has reliable measurements, you can match it without going through verification.

Does verifying create a duplicate ingredient?​

No. Verification adds a new supplier link to your existing ingredient, not a new ingredient. You will see both suppliers listed on the ingredient's page in CostingBrik.

Why does the modal pre-fill with the wrong pack size?​

The pre-fill comes from your existing supplier as a starting hint. Supermarket pack sizes are almost always different from wholesale pack sizes, so expect to overwrite the pre-filled values rather than accept them as-is.