Checklists overview
Checklists are the daily and weekly records that sit at the heart of SFBB (Safer Food Better Business). Opening checks, closing checks, weekly cleaning schedules, kitchen handovers, monthly deep cleans - they all share the same shape: a list of things that need doing, by someone, by a certain time, with evidence.
SafetyBrik replaces the paper version of all of this. The clipboard, the laminated checklist on the fridge, the photocopied weekly cleaning schedule - one digital template, automatically scheduled, completed on web or the Team App, and filed forever in your records.
What checklists cover
In a typical UK café or kitchen, you'll end up with a mix like:
- Opening checks - daily, first thing: fridges in range, freezers in range, hot water on, no pests, hand-wash sinks stocked
- Closing checks - daily, last thing: fridges shut, gas off, deep clean done, waste out
- Weekly cleaning schedule - the SFBB cleaning rota, broken into specific tasks per day
- Kitchen handover - between shifts, capturing what's prepped, what's running low, what the next shift needs to know
- Safety checks - fire-extinguisher inspections, fridge probe calibrations, allergen-station audits
- Monthly deep clean - extractor filters, behind-the-line, walk-in floors
Categories in SafetyBrik are: Opening, Closing, Cleaning, Safety and Custom.
Where they live in the app
| Page | Route | What it does |
|---|---|---|
| Templates list | /safety/checklists | Card view of every template, with category filters and urgency banners (Due / Overdue / Completed) |
| Builder | /safety/checklists/new and /safety/checklists/:id/edit | Create or edit a template - metadata, schedule, items |
| Detail | /safety/checklists/:id | View a template, see its history, start a new instance |
| Completion | /safety/checklists/:id/complete | Fill in a live instance |
The templates list is the home base. Each card shows the template's category, frequency, last-completed time, next-due time and item-type breakdown at a glance.
Recurrence
Every template carries a frequency:
- Daily - generates a new instance every day
- Weekly - generates a new instance once a week, on the day of week you choose
- Monthly - generates a new instance once a month, on the day of month you choose (1-28, so every month gets one)
- One-off - no recurrence; runs once
You can also set a Due by time (local) - the deadline beyond which an unfinished instance is marked overdue and surfaces on the dashboard.
You don't need to "create the next instance" each morning. The system rolls a new one based on the template's frequency and due-by time. Your team just opens it and fills it in.
SFBB framing
The Food Standards Agency's SFBB pack is the default food-safety management system for small UK food businesses. Its monitoring section is essentially a stack of paper checklists - opening checks, closing checks, four-weekly reviews, cleaning schedules.
SafetyBrik checklists replace those pages while staying faithful to the structure:
- One template per SFBB monitoring page (or finer-grained, if you prefer)
- Tick / number / temperature / text / photo items mirror the columns on the paper version
- Out-of-range readings prompt for a corrective action - the SFBB "what did I do about it?" column
- Completed instances are filed against the date they were due, not the date they were entered, so your records line up with the paper SFBB book even after a late entry
The result: same compliance trail, no clipboards, no missing pages, no illegible handwriting, and an instant export when an EHO walks in.
Permissions
- Viewers - can see templates, can't complete or edit
- Members - can complete checklists and create new templates
- Admins / owners - can edit and delete templates
See Building templates for the editing rules in detail, and Completing checklists for what the day-to-day flow looks like.
What's next
- Building templates - design a new checklist
- Completing checklists - the staff-facing flow