Skip to main content

Diary overview

The Diary is your digital SFBB diary - the daily food safety record that the Safer Food, Better Business pack expects every food business to keep. It's where you note what happened that day, sign off that opening and closing checks were done, and record anything out of the ordinary.

In paper SFBB packs the diary is a single A4 page per day with a few free-text boxes and a manager's signature. SafetyBrik keeps that same shape but pulls in everything that happened automatically, so you don't start from a blank page.

Two views: the week and the day​

Week-at-a-glance (/safety/diary)​

The Diary Overview at /safety/diary shows a 7-day Monday-to-Sunday grid for the current week. Each day cell shows:

  • A status icon: signed (green tick), unsigned with activity (amber clock), or no activity (grey dash)
  • A short preview of any incident notes recorded that day
  • Today is ringed in blue

Above the grid, three counters show how many days are signed, unsigned, and without activity. A weekly summary card at the bottom shows your sign-off rate.

You can jump between weeks with Prev, This Week and Next. Click any day cell to drop into the daily view.

A 4-Weekly Review status card at the top of the page tells you whether your current review is in progress, overdue, completed, or when the next one is due - a one-click route to that workflow.

Daily view (/safety/diary/:date)​

Click a day, or open /safety/diary/:date directly, to see the full diary entry for that day. The daily page has:

  • An Activity Summary - everything SafetyBrik captured automatically (checklists completed, out-of-range temperature readings, corrective actions, Prove It records)
  • An Incident Notes box for any free-text notes, with optional photos and AI-suggested wording
  • A Sign Off section with confirmation checkboxes and the manager's signature

The daily view has four states: empty (no activity yet), unsigned (with activity), signed (read-only with green banner), or past-unsigned (amber warning).

What gets recorded in the diary​

The diary is the catch-all for the day's exceptions and one-offs. Typical entries include:

  • Checklist results - opening and closing checks, fridge temperatures, probe calibrations
  • Out-of-range readings - temperatures that fell outside your safe limits, with the corrective action you took
  • Equipment issues - a fridge running warm, a broken probe, dishwasher problems
  • Supplier issues - a delivery rejected for poor quality, broken cold chain, missing paperwork
  • Customer incidents - allergen concerns, complaints with a food-safety angle
  • Fitness-to-work exceptions - a team member sent home unwell, returning after sickness, reporting symptoms
Fitness to work, on exception

Unlike paper SFBB packs that ask staff to sign a daily fitness-to-work declaration, SafetyBrik logs fitness-to-work in the diary only when there's something to record. There's more on this and the reasoning behind it in Recording events.

Sign-off​

A diary day isn't finished until it's signed off. The sign-off section asks the duty manager to confirm:

  • Opening checks were done
  • Closing checks were done
  • Safe methods were followed and effectively supervised that day

The signature is captured against the user's name with a timestamp. If the sign-off happens after the day in question, it's marked as a retrospective sign-off so the audit trail is honest.

Per-location diaries

The diary is per location. If you run more than one site, each has its own diary with its own sign-off. Use the location tabs at the top to switch.