Kiosk Devices

A kiosk is a shared tablet running the Brikly Kiosk app at one of your sites. Staff sign in on it with their passcode to clock in and out, and to work through SafetyBrik checklists. Its Allergens screen shows the allergen matrix for its site to anyone at the tablet, with no sign-in needed: see Allergens on the kiosk. This page covers pairing tablets, keeping track of them, unpairing them, and what happens to punches made while a tablet is offline.

What the kiosk offers follows your Briks. Clocking in needs StaffBrik. Checklists and the Allergens screen need SafetyBrik: without it, the kiosk has no Checklists tile and no Allergens screen. The sign-in tile says what a passcode is for:

• With both: "Enter your passcode to clock in or fill a checklist."
• StaffBrik only: "Enter your passcode to clock in or out."
• SafetyBrik only: "Enter your passcode to fill a checklist."
• Neither (both have been switched off since the tablet was paired): "Clocking in needs StaffBrik, and checklists and the allergen matrix need SafetyBrik. Ask an owner or admin. Anyone still clocked in can sign in to clock out." Someone still clocked in keeps the clock tile so they can finish their shift.

A Brik turned on or off shows on the tablet within about five minutes. Turning a Brik off never unpairs the tablet or signs anyone out.

Pairing a Kiosk

Each tablet is paired to one of your sites:

1. Open the Brikly Kiosk app on the tablet.
2. Sign in with the email and password of an owner or admin of your business.
3. Choose the location the tablet is at.

From then on the tablet works on its own, and staff sign in with their passcodes. Nobody stays signed in as the owner or admin.

Pairing is refused for a location that has been switched off or removed ("This location is not available. Choose an active location."), and for a business account that is not active ("This business account is not active, so you can't pair a kiosk.").

A business with neither StaffBrik nor SafetyBrik can't pair a kiosk, because there is nothing for it to do. The tablet says so after you sign in, before you choose a location: "This business doesn't have StaffBrik or SafetyBrik yet, so there's nothing for a kiosk to do. Turn on SafetyBrik (free) or StaffBrik in Brikly on the web first." If Brikly can't check your account at that moment, it says "We couldn't check this business's account just now. Try again in a moment." Unpairing a tablet is never refused for this.

The Kiosk Devices List

Owners and admins can see every paired tablet in Settings > Locations, on the Kiosk devices card. It appears for businesses with StaffBrik or SafetyBrik, and for any business that still has a tablet paired, so the tablet can always be unpaired.

For each tablet the card shows:

• Its name and location.
• Who paired it and when, for example "Paired 12 Sep 2026 by Jo Smith".
• When it was last seen, and the app version it is running. A paired tablet checks in every few minutes whether or not anyone is signed in, so both stay current on a tablet only used for its Allergens screen.
• A Location switched off badge if its site is no longer active.

Turn on Show unpaired kiosks to see tablets that have been removed too, with when and by whom ("Unpaired 2 Oct 2026 by Jo Smith"). A business with no tablets sees No kiosks paired yet.

Unpairing a Kiosk

From Settings

Click Unpair next to a tablet on the Kiosk devices card and confirm. The tablet stops working on its next request and goes back to its pairing screen. To use it again, an owner or admin signs in on the tablet and pairs it.

This is the quickest way to deal with a lost or stolen tablet, because you do not need the tablet in your hands.

On the Tablet

In the kiosk app, open Kiosk settings and choose Unpair this device. The tablet asks for the email and password of an owner or admin of this business. Anyone else is refused: "This account does not belong to this kiosk's business." or "Only an owner or admin can unpair a kiosk. Ask one of them to do this." A wrong email or password reads "That email or password is not right."

The screen also says "Any half-done checklists kept on it are deleted too." Unpairing deletes the checklist answers kept on the tablet for people who were signed out before they pressed Submit (see Checklists on the Kiosk), whether or not any records are waiting.

If the tablet still has records that have not reached Brikly (see Offline Punches), it warns you first and lists them. Unpairing deletes them from the tablet, so the button becomes Unpair and delete saved records. Send them first, or note them down so a manager can add them by hand.

After unpairing, nobody stays signed in on the tablet.

Switching Off or Removing a Location

Switching off (deactivating) or deleting a location unpairs every kiosk paired to it, for good:

• Deactivate and Delete always open the site closure dialog first. It lists what closing the site changes, with counts: shifts from tomorrow coming off the rota (with staff told), open shifts withdrawn, staff whose primary location it is, kiosks unpaired ("1 kiosk is unpaired. It needs pairing again from the Brikly Kiosk app."), today's shifts that stay, and working patterns that are kept. See Closing a Site.
• Deactivating ends with "Activating it again won't bring any of this back." and deleting with "Deleting a location can't be undone."
• If the closure cannot go through, you see "Couldn't close this site just now. Nothing was changed. Try again shortly." and the kiosk stays paired.
• Switching the location back on does not re-pair its tablets. An owner or admin pairs each one again.

Only owners and admins can switch locations on or off, or remove them.

"This kiosk can't be used right now"

If a tablet's site has been switched off some other way, or your business account is not active, the tablet shows This kiosk can't be used right now, with the reason:

• "This kiosk's location is no longer active. Ask an owner or admin to pair it to an active location."
• "This business account is not active, so this kiosk can't be used."

Check again tries once more, and Kiosk settings lets an owner or admin unpair the tablet without anyone signing in first. A kiosk on an inactive business account stays paired, and works again as soon as the account is active, without pairing again.

A renamed site or business shows on the tablet within about five minutes, even with nobody signed in.

Keeping the Tablet Ready

While it is paired, the kiosk keeps the tablet's screen on, on every screen except the pairing screen. Keep the tablet on its charger. On an Android tablet, the Stay awake setting (in Developer options) keeps the screen on while it charges, as a second safeguard.

If a screen runs into a problem, the tablet shows "Something went wrong" and "Sorry, that screen ran into a problem. Please try again." with Try again. Whoever was signed in is signed out, so Try again goes back to the home screen with nobody signed in.

Checklists on the Kiosk

The Checklists tile shows only for a business with SafetyBrik. If SafetyBrik has just been switched off and the tile hasn't gone yet, opening the list or a checklist says "Checklists are turned off because this workplace doesn't have SafetyBrik. Ask your manager." with Back to home. A checklist already on screen stays, with anything typed, but pressing Submit shows the same reason and nothing is saved.

The tile on the kiosk's home screen shows how many of the site's checklists are due and how many are overdue. Overdue means past its Due by time and still inside its day, week or month. When today has checklists and none is left to do, the tile reads "All caught up". With no checklists here today at all, it reads "No checklists today". While the list is loading, or if it couldn't be loaded, the tile reads "Tap to see today's checklists" rather than claiming everything is done. On a day the site is closed, the tile reads "Closed today" (or, for example, "Closed today: Christmas Day"), or "Closed today · 1 due" when a weekly, monthly or one-off checklist is still open.

The list shows the site's checklists for today, with weekly and monthly checklists listed for their whole week or month, and one-off checklists from their date until they are done, with their deadline. Missed and closed checklists are not shown. When nothing is left it reads "No checklists to do here today." On a closed day it says Closed today and "The site is closed today, so no checklists are needed." A checklist completed after its deadline shows a Late pill. A checklist for another site, or one that has been removed, reads "This checklist isn't available on this kiosk. It may be for another site, or it was removed."

Pressing Submit completes the checklist when every required item is answered and every out-of-range reading has a corrective action: there is no separate sign-off on the kiosk. Readings take a minus sign and a decimal point. Photo items use the tablet's camera (the tablet asks for camera permission the first time) and need a connection. See Completing checklists.

The kiosk's 60-second idle sign-out waits while the camera is open and while answers and photos are still sending, for up to five minutes, then the normal countdown starts. Typing in a checklist counts as activity.

Answers typed but not submitted are kept on the tablet for that person when the kiosk signs them out (after a minute without a touch, or at the end of the session). When the same person signs in and opens the checklist again, they are put back: "Your earlier answers are back" and "Check them, then press Submit." Photos are not kept, so a photo item asks for its photo again: "Check them, take the photo again, then press Submit. Photos aren't kept on the tablet.", or "Take the photo again" when a photo was all there was to put back. Kept answers are dropped 12 hours after anything was last entered, when the checklist is completed, missed, closed or signed off elsewhere, and when the tablet is unpaired or paired again. An item answered since on the Team App, the web or another kiosk keeps that answer. Someone else signing in never sees them. Submit is still the only way to save.

Update the kiosk app

These checklist changes need the latest Brikly Kiosk app, including corrective actions, photos and the Closed today screen. An older version can't send offline checklist answers once the checklist's day, week or month has ended, so keep each tablet up to date.

Offline Punches

If the tablet loses its connection, staff can still clock in and out. Each punch is saved on the tablet with:

• The time it was tapped, not the time it reaches Brikly.
• The person who tapped it, even if someone else is signed in when it is finally sent.

The screen says Saved on this tablet, waiting to sync instead of Done, and the clock screen shows the waiting punch as the person's current state ("Your clock in at 07:00 is saved on this tablet and waiting to sync."). Home shows a quiet line while records are waiting, or if any were not accepted.

Checklists filled in offline are saved and sent in the same way, with the time Submit was pressed. They count as long as Submit was pressed inside the checklist's day, week or month and they reach Brikly within 48 hours of it ending. If they arrive later than that, they stay on the list as Not recorded, with the message that the checklist was missed. If the checklist was changed after the answers were saved, the record reads "This checklist was changed after these answers were saved on the tablet, so not every answer was recorded." Answers sent to a checklist someone has already completed are kept on the list as not accepted too, so a manager can see them. Answers taken before someone marked the site Closed today still count when they reach Brikly within 48 hours of the end of the checklist's day, week or month: the checklist goes back to In progress. Answers taken after the closure then count as usual, and the tablet sends its saved answers in the order they were taken. Only while the checklist is still Closed are answers taken after the closure kept on the list as not accepted. See Completing checklists.

Photos are not saved on the tablet: they need a connection when Submit is pressed. Saved answers held up by an out-of-range reading:

• Someone else's reading without a corrective action holds them up: they stay waiting in Kiosk settings, which says to add what was done, and are sent once it has been.
• One of their own readings that has become out of range by the time it reached Brikly (because the range changed) shows them as Not recorded straight away: "A reading in these answers was out of range when it reached Brikly and had no corrective action, so none of them were recorded. Open the checklist on the kiosk, enter them again and add what was done."

Saved punches are sent automatically when the connection returns. Sending one twice never creates a second clock entry.

Saved on This Tablet

Kiosk settings lists everything waiting under Saved on this tablet: who, what and when, with a status:

• Waiting to sync - not sent yet.
• Still trying - sending has failed a few times, with the last reason.
• Not recorded - Brikly did not accept it, with the reason.
• "SafetyBrik is switched off for this business, so this hasn't been sent yet. It will be sent when SafetyBrik is switched back on." - checklist answers kept while SafetyBrik is off. They are sent within minutes of it being switched back on, and then count by the usual rule: Submit was pressed inside the checklist's day, week or month, and they reach Brikly within 48 hours of it ending.

Records saved while the business account isn't active are kept too, and sent once it is active again.

Send now tries straight away. A record that was not accepted stays on the list until a manager deals with it: an owner or manager signed in on the kiosk can Dismiss it, after confirming. With nobody signed in, the list is read-only and says "A manager can dismiss a record that was not accepted once they are signed in." Before dismissing, add the time by hand in Attendance if it was a real punch.

An owner or manager can dismiss answers kept while SafetyBrik is switched off too, after confirming: "It hasn't been sent, so it doesn't count yet. Only dismiss it if it won't be needed, for example if SafetyBrik won't be switched back on. It is deleted from this tablet."

Punches Brikly Will Not Record

To keep timesheets honest, some punches are refused for a manager to record by hand:

• A punch more than 7 days old.
• A punch in the future (more than a couple of minutes ahead, so check the tablet's date and time).
• A clock-in that would overlap an entry already on record.
• A clock-in for someone who is already clocked in ("You're already clocked in."), or a clock-out for someone who is not clocked in ("You're not clocked in.").
• A clock-in when your business doesn't have StaffBrik ("Clocking in is turned off because this workplace doesn't have StaffBrik. Ask your manager."). Clocking out still works, so anyone already on shift can finish it. A business without StaffBrik doesn't see the clock-in tile at all, unless someone is still clocked in and needs to finish their shift.

If someone was archived after tapping a clock-out while the tablet was offline, the clock-out still closes their last entry at the time they tapped it.

The same goes for checklist answers saved on an offline tablet before someone was archived: if they were taken on the checklist's own day, week or month, they still count, under that person's name and at the time they were taken. Answers taken after they were archived, or on a day outside the checklist's dates (a tablet whose date is wrong, say), read Not recorded: "This person's kiosk access has ended, so this record can't be sent. A manager can add it by hand if it's needed."

Who Can Do What

Action	Who
Pair a kiosk	Owners and admins (on the tablet)
See the Kiosk devices card	Owners and admins
Unpair a kiosk, from Settings or on the tablet	Owners and admins
Dismiss a record that was not accepted, or answers kept while SafetyBrik is switched off	Staff with Owner or Manager Team App access, signed in on the kiosk
Set or remove kiosk passcodes	Owners and admins

See Roles and Permissions.