Uploading Invoices
Getting an invoice into Brikly takes seconds. You can drag a file straight onto the page or use the file picker - whichever suits your workflow.
How to upload
Drag-and-drop
- Open the Invoice Processing section from the main navigation.
- Drag your invoice file from your desktop or file manager and drop it onto the upload area.
- A progress indicator appears while the file is transferred.
File picker
- Click the Upload Invoice button.
- Browse to the file on your device and select it.
- Click Open to begin the upload.
You can upload multiple invoices at once. Simply select several files in the file picker or drag a batch onto the upload area.
Supported formats
| Format | Extensions | Notes |
|---|---|---|
.pdf | Best quality - especially PDFs with selectable text | |
| PNG image | .png | Good for screenshots from supplier portals |
| JPEG image | .jpg, .jpeg | Suitable for photos of printed invoices |
Avoid uploading blurry or heavily skewed photos. Poor image quality reduces extraction accuracy. If you are photographing a paper invoice, lay it flat and ensure even lighting.
Upload status indicators
After you drop or select a file, Brikly shows a real-time status so you always know where things stand:
| Status | Meaning |
|---|---|
| Uploading | The file is being transferred to Brikly. |
| Processing | The AI is reading and extracting data from the invoice. |
| Ready for review | Extraction is complete. You can now review and confirm the results. |
| Error | Something went wrong. Check the error message for details. |
What happens after upload
Once a file is uploaded, Brikly begins processing it in the background. You do not need to wait on the page - you can navigate elsewhere and come back when processing is finished.
Behind the scenes, Brikly:
- Analyses the document - identifies text, tables, and layout.
- Extracts structured data - pulls out the supplier name, invoice number, date, individual line items, quantities, unit prices, VAT, and totals.
- Attempts automatic matching - compares extracted line items against your existing ingredients and identifies the supplier.
- Prepares a review screen - presents everything for your confirmation.
Processing typically takes between 5 and 30 seconds depending on the size and complexity of the invoice. Image-based invoices may take slightly longer than text-based PDFs.
Tips for reliable uploads
- Use original PDFs whenever your supplier provides them. They contain machine-readable text and produce the most accurate extractions.
- Check file size - files up to 20 MB are supported.
- One invoice per file - if a supplier sends a combined PDF with multiple invoices, split it into separate files before uploading for the best results.