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StaffBrik Overview

StaffBrik is Brikly's staff management module, purpose-built for UK hospitality operators. It brings employee management, rota planning, absence tracking, and labour cost control into one place - so you can spend less time on spreadsheets and more time running your venue.

What StaffBrik Does​

Running a cafe, restaurant, or bakery means juggling staff availability, controlling wage costs, and staying compliant with employment law - often across multiple locations. StaffBrik handles the heavy lifting:

  • Employee management - store and maintain staff records, pay rates, NI categories, pension status, and access levels in one central directory.
  • Rota building - plan shifts with a drag-and-drop weekly planner, copy previous weeks as templates, and publish rotas when they're ready.
  • Absence tracking - record sickness, holidays, and other time off with automatic Statutory Sick Pay (SSP) calculations.
  • Budget tracking - set labour cost targets and watch spend update in real time as you build each week's rota.
  • Cost calculators - preview shift costs before you commit, with rates snapshotted at creation time for accurate historical records.
  • Reports - pull hours worked, labour cost breakdowns, and absence summaries across any date range.

UK Employment Law Compliance​

StaffBrik is designed around the realities of UK hospitality employment:

  • Statutory Sick Pay (SSP) - automatic eligibility checks and calculation based on qualifying days and earnings thresholds.
  • Bradford Factor - a built-in fairness metric for managing short-term absences consistently across your team.
  • Auto-enrolment pensions - track pension opt-in status per employee, with NI category awareness for correct contribution handling.
  • Break regulations - shift creation enforces the Working Time Regulations requirement of a minimum 20-minute break for shifts of six hours or more.
  • NI categories - support for standard (A), under-21 (M), apprentice under 25 (H), and pension-age (C) categories, so payroll handoff is accurate from day one.
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StaffBrik is not a payroll system - it prepares accurate data that feeds into your payroll provider (such as Xero). Think of it as the operational layer that sits between your day-to-day scheduling and your monthly pay run.

Controlling Labour Costs​

Labour is typically the single largest controllable cost in hospitality. StaffBrik gives you visibility before you overspend:

  • Budget envelopes - set a target wage spend (as a cash amount or percentage of revenue) for each week.
  • Live spend tracking - the rota view updates as you add shifts, showing exactly where you stand against your budget.
  • Over-budget alerts - get a clear warning when planned shifts push you past your target, so you can adjust before publishing.
  • Cost snapshotting - shift costs are locked in at the hourly rate in effect when the shift was created, giving you an accurate record even if rates change later.
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If you run multiple locations, StaffBrik lets you plan and budget for each site independently while still giving you a combined view across the business.

Multi-Location Support​

Whether you operate a single coffee shop or a group of restaurants, StaffBrik scales with you. Each location maintains its own employee roster, rota, and budget - but you can switch between sites (or view them all at once) from the same dashboard.

Getting Started​

Explore the sections below to set up your team and start planning: