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StaffBrik Overview

StaffBrik is Brikly's staff management module, purpose-built for UK hospitality operators. It brings employee management, rota planning, absence tracking, and labour cost control into one place - so you can spend less time on spreadsheets and more time running your venue.

What StaffBrik Does​

Running a cafe, restaurant, or bakery means juggling staff availability, controlling wage costs, and staying compliant with employment law - often across multiple locations. StaffBrik handles the heavy lifting:

  • Employee management - store and maintain staff records, pay rates, NI categories, pension status, and access levels in one central directory.
  • Rota building - plan shifts with a drag-and-drop weekly planner, copy previous weeks as templates, post open shifts for staff to pick up, and publish rotas when they're ready.
  • Attendance - staff clock in and out from the Team App or a shared kiosk, and StaffBrik flags late starts, missed clock-outs and no-shows against the rota and builds the weekly timesheet.
  • Absence tracking - record sickness, holidays, and other time off with automatic Statutory Sick Pay (SSP) calculations.
  • Budget tracking - set labour cost targets and watch spend update in real time as you build each week's rota.
  • Cost calculators - preview shift costs before you commit, at each person's pay rate in force on the shift's date.
  • Reports - pull hours worked, labour cost breakdowns, and absence summaries across any date range.

UK Employment Law Compliance​

StaffBrik is designed around the realities of UK hospitality employment:

  • Statutory Sick Pay (SSP) - calculation under the rules from 6 April 2026 (no waiting days and no lower earnings limit), based on average weekly earnings and qualifying days, with the 28-week maximum shared by linked sickness. Sickness before 6 April 2026 is entered manually. See the SSP Calculator.
  • Bradford Factor - a built-in fairness metric for managing short-term absences consistently across your team.
  • Auto-enrolment pensions - track pension opt-in status per employee, with NI category awareness for correct contribution handling.
  • Break regulations - shift creation enforces the Working Time Regulations requirement of a minimum 20-minute break for shifts of six hours or more.
  • NI categories - support for standard (A), under-21 (M), apprentice under 25 (H), and pension-age (C) categories, so payroll handoff is accurate from day one.
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StaffBrik is not a payroll system - it prepares accurate data that feeds into your payroll provider (such as Xero). Think of it as the operational layer that sits between your day-to-day scheduling and your monthly pay run.

Controlling Labour Costs​

Labour is typically the single largest controllable cost in hospitality. StaffBrik gives you visibility before you overspend:

  • Weekly budgets - set a revenue forecast and a target wage percentage for each week.
  • Live spend tracking - the rota view updates as you add shifts, showing exactly where you stand against your budget. Once the week is published and takings are in, it shows your actual wage percentage too.
  • Over-budget alerts - get a clear warning when planned shifts push you past your target, so you can adjust before publishing.
  • Costs that follow pay changes - the current and future rota weeks are re-costed when a pay rate, contracted hours or the pension rate changes, with each shift at the rate in force on its date. Weeks that have ended keep their costs, so your records never move after the event.
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If you run multiple locations, StaffBrik lets you plan and budget for each site independently while still giving you a combined view across the business.

Multi-Location Support​

Whether you operate a single coffee shop or a group of restaurants, StaffBrik scales with you. Each location maintains its own employee roster, rota, and budget - but you can switch between sites (or view them all at once) from the same dashboard.

Getting Started​

Explore the sections below to set up your team and start planning: