Skip to main content

Reports

StaffBrik provides five core reports to help you understand your staffing costs, absence patterns, and holiday usage. Each report can be filtered by date range and location, and exported to CSV for use in spreadsheets or sharing with your accountant.

Filtering and Export​

All reports share common controls:

  • Date range - Select a start and end date, or use presets (This Week, This Month, This Quarter, This Year, Last Month, Last Quarter, Custom).
  • Location - Filter to a specific site if you operate multiple venues. Leave blank to see all locations combined.
  • CSV export - Download the report data as a CSV file for further analysis or record-keeping.

1. Weekly Wage Report​

The Weekly Wage Report shows your labour costs week by week, compared against your budget target.

What it includes:

  • Total wage cost for each week (based on true cost, not just base rates).
  • Wage cost as a percentage of revenue (if revenue data is connected).
  • Comparison against your configured budget target (e.g. 30% of revenue).
  • Week-on-week trends - quickly spot if costs are creeping up.
  • Breakdown by role or department.

Use it for: Weekly P&L reviews, spotting overspend early, justifying staffing changes to owners or investors.

tip

Review the Weekly Wage Report every Monday morning. If last week's labour percentage was above target, you can adjust this week's rota before the costs are locked in - rather than discovering the overspend at month-end.

2. Absence Report​

The Absence Report gives you a complete picture of absence across your team.

What it includes:

  • Total absences by category (standard sick, disability-related, approved medical, compassionate, unauthorised).
  • Absence frequency and duration for each employee.
  • Bradford Factor rankings - employees sorted by their Bradford score, with those above the threshold highlighted.
  • Return to Work status - which absences have a completed RTW, which are still pending.
  • Day-of-week analysis - are absences clustering on particular days?

Use it for: Identifying absence patterns early, preparing for welfare conversations, supporting formal absence management processes, reporting to senior management.

info

The Absence Report respects the Bradford Factor exclusion rules. Disability-related and approved medical absences are shown in the report for completeness but are clearly marked as excluded from Bradford calculations.

3. Employee Cost Report​

The Employee Cost Report shows the full cost of each employee, broken down by component.

What it includes:

  • Per-employee breakdown: base rate, employer NI, pension, holiday accrual, and total true cost per hour.
  • Cost per working hour - the figure you should use for menu pricing and budgeting (includes holiday accrual).
  • Annual cost projection at the employee's typical weekly hours.
  • Totals and averages across your team.
  • Comparison between locations (if applicable).

Use it for: Understanding where your money goes, comparing cost per head across roles, preparing budgets, evaluating the financial impact of pay rises.

4. Time Off Report​

The Time Off Report tracks holiday entitlements and usage across your team.

What it includes:

  • Each employee's total entitlement, days used, days pending, and days remaining.
  • Carryover days from the previous year (if applicable).
  • Holiday usage by month - spot periods where nobody is taking holiday (a risk for burnout) or where too many people are off at once.
  • Employees approaching year-end with significant unused entitlement - these may need prompting to book their remaining days.

Use it for: Ensuring employees take their full entitlement, planning for year-end rushes to use up remaining days, verifying entitlement calculations for payroll.

caution

Employees who do not take their statutory holiday entitlement cannot simply forfeit it (with limited exceptions). If you notice team members with large unused balances approaching year-end, encourage them to book time off. This is both a legal and a wellbeing issue.

5. Day of Week Analysis​

The Day of Week Analysis helps you understand your staffing patterns across the week.

What it includes:

  • Average staffing levels for each day of the week (total hours and number of employees).
  • Average wage cost per day.
  • Absence frequency by day - are Mondays your problem day?
  • Revenue per labour hour by day (if revenue data is connected) - identifying which days are most and least efficient.
  • Trend comparison across multiple weeks or months.

Use it for: Optimising your rota template, identifying overstaffed or understaffed days, supporting conversations about shift patterns.

tip

If your Day of Week Analysis shows that Tuesdays are consistently overstaffed relative to revenue, consider reducing hours on that day and redeploying them to busier days. Even small adjustments - removing one 6-hour shift per week - can make a meaningful difference to your labour percentage over the course of a year.